Applying RM during planning stage by Simone Hoferer

About the Lecture

The lecture Applying RM during planning stage by Simone Hoferer is from the course Risk Management (RM): Project Stage. It contains the following chapters:

Risk management during planning stage
Responsibilities during planning stage
Planning illustration
First steps
Brief your team
Kick-off meeting illustration

Included Quiz Questions

You received an order. What do you have to consider before you start the project?

How can the RM support the PM as best as possible?
What do you have to take care of first? What are the next steps?
Who needs to be in the team?
What do you have to manage in sequence and what must run parallel?
Is the project worth it or should you consider declining it?

What are the main responsibilities during planning stage? They are ...

to plan and define in a concrete and workable way: technical / content, to clarify and define details and to prepare detailed planning for timelines, costs and resources.
to cut the planning stage as short as possible and to start as soon as possible with the real project management like production and sourcing.
to finalize the action measures for risks and opportunities and to control them.
to plan and define the costs and the terms of withdrawal. Make it a workable way by addressing the details and risks.

What are common first steps after receiving the order? They are ...

to familiarize with the project, do some cross checking, to compare the last offer with the actual order and to check the negotiation documents & records.
to check the actual planning status & design, to prepare kick-off- meeting, to assemble & brief your team, to prepare order confirmation and down payment invoice and send them out.
to start immediately with sending out orders, starting production and arranging for transport.
to organize packing material, to prepare the installation and to book flights for handover.

Why is it useful to have a kick-off-meeting with your team right at the beginning?

It is good to brief the team in calm waters so that everyone is prepared before the project is getting rough.
It is a good opportunity to assign your team the project, to inform about goals, content, conditions, scope of work, the timeline, framework and to clarify requirements and quality.
It is a good place to define duties, roles, interfaces, obligations and responsibilities, as well as to define communication and proceedings and to execute a RM analysis with the team.
It is always good to meet with the team, to discuss daily business and details and to share some gossip.